Sister Cities Meeting

Thursday, June 5, 2008 @ 4:30 p.m.

City Hall, First Floor Conference Room

AGENDA

Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes:  May 1, 2008

Continuing Committee Reports

         Miyazu

·      Miyazu Delegation Visit

·      Student Exchange

1.    Purchase of books for exchange students

Moshi

·      Moshi Trip

·      Purchase of Computers

Sister Cities International Conference – Kansas City, MO, July 16-19, 2008

New Business

Non-Agenda Items

·      Next Meeting:  Thursday, July 3, 2008 @ 4:30 p.m., City Hall First Floor Conference Room

Adjournment


Delray Beach Sister Cities

June 5, 2008

Regular Meeting Minutes

Location:  City Hall, First Floor Conference Room

Members Present

Members Absent

Charlotte Durante

Barbara Dilthey

n’Detenga n’Gurumo

Lourdes Engroff

Nancy King

Daisy Fulton

Ngozi Mensah

Charles Hardiman

Rhonda Mensah

Beth Johnston

Reiko Nishioka

Ted Marshall

Becky O’Connor

Chieko Mihori

David Schmidt

Jimmy Mihori

Bill Wilsher

Clovis Moodie

Peggy Murphy

Morton Noble

Beverly Ouckama

Staff Present      

Guest

Robert Barcinski

Robin LeMare

Donna Beldowicz

Call to Order:  The meeting was called to order at 4:35 p.m. by President David Schmidt.

Roll Call:  As listed above.

Agenda Approval:  A motion was made to accept the agenda by Bill Wilsher and seconded by n’Detenga n’Gurumo.  All voted aye.

Financial Report:   The financial report was given by Becky O’Connor. She noted that the period ending on the report should read May 31, 2008 not April.  Becky reported revenue of $0 and expenses of $662 for May 2008 with a net income of $8,416 fiscal year to date.  The cash bank balance was reported as $48,109 with $24,452 of the balance reserved for Moshi (excludes $5,000 PBCO grant) as of May 31, 2008.  A motion to accept the May financial report was made by Bill Wilsher and seconded by Becky O’Connor.  All voted aye.

Approval of Minutes:  A motion to accept the May 1, 2008 minutes was made by Bill Wilsher and seconded by Becky O’Connor.  All voted aye.

Continuing Committee Reports:

Miyazu:

·      Miyazu Mayor’s Visit:  There was an email sent to Jimmy saying that the Mayor was thinking of coming in July, but no one has heard anything official.

·      Student Exchange Selection:   One of the students may be allergic to shellfish and is being tested to find out for sure.  Then a decision will be made at that time if the student will remain in the program.

1.     Purchase of books for exchange students:  Books were ordered and are on backorder.

Moshi:  

Moshi Trip:  We received an official invitation to visit Moshi from Bernadette Kinabo, Director of the Moshi Municipal Council to discuss the proposed teacher exchange, among other things.  They asked for an itinerary so they can arrange meetings with the schools.  The new time frame for the trip is July 19 through July 29, 2008; contingent on ticket availability.  At this time they still do not have a City official committed to the trip.  David is meeting with Commissioner Montague next week about this.  It was suggested that Oz and Rhonda purchase at least their 2 tickets now and not wait to for the 3rd City official.

Purchase of Computers:   Oz received a written quote from Kilimanjaro Information Technology (KIT) for computers, $850.00 each.  Becky will take care of wiring the money to the bank.  The computers will be installed and tested before Oz & Rhonda’s arrival.  The unveiling will be while they are there.

Sister Cities International Conference:    The conference is in Kansas City, MO, July 16-19, 2008.  David is register to attend.

New Business:  David was approached about Sister Cities adopting another City; one in the Dominic Republic.  He will let the group know more after his meeting.  Rhonda Mensah expressed that she thought that the Board should not pick up a 3rd city; let’s get through Moshi and then think about it next year.

Bill reminded everyone that O’bon is in August.

Non-Agenda Item:  Next meeting will be Thursday, July 10, 2008 @ 4:30 p.m., City Hall First Floor Conference Room.

Adjournment:   Meeting adjourned at 5:10 p.m.