Sister Cities Meeting

Thursday, November 6, 2008 @ 4:30 p.m.

City Hall, First Floor Conference Room


Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes:  October 2, 2008

Continuing Committee Reports


·      Student Exchange

·      Golf Tournament, October 4, 2008


·      Safari Dinner

Sister Cities Sculpture

Sister Schools

New Business

Non-Agenda Items

·      Next Meeting:  Thursday, December 4, 2008 @ 4:30 p.m., City Hall First Floor Conference Room


Delray Beach Sister Cities

November 6, 2008

Regular Meeting Minutes

Location:  City Hall, First Floor Conference Room

Members Present

Members Absent

Charlotte Durante

Barbara Dilthey

n’Detenga n’ Gurumo

Lourdes Engroff

Nancy King

Daisy Fulton

Charles Hardiman

Beth Johnston

Rhonda Mensah

Ted Marshall

Jimmy Mihori

Ngozi Mensah

Reiko Nishioka

Chieko Mihori

Becky O’Connor

Clovis Moodie

David Schmidt

Peggy Murphy

Beverly Ouckama

Bill Wilsher

Staff Present      

Robert Barcinski

Donna Beldowicz

Call to Order:  The meeting was called to order at 4:30 p.m. by President David Schmidt.

Roll Call:  As listed above.

Agenda Approval:  A motion was made to amend the agenda to read that the next meeting will be December 11, 2008 by n’Detenga n’ Gurumo and seconded by Jimmy Mihori.  All voted aye.

Financial Report:   The financial report was given by Becky O’Connor for the month of October 2008.  Becky reported revenue of $10,218 (includes City contribution of $2,000) and expenses of $3,524 with a net income of $6,694 to date.  The cash bank balance was reported as $51,730 with $18,013 of the balance reserved for Moshi and $33,717 for Miyazu as of October 31, 2008.  Becky also prepared a preliminary Golf Tournament Income Statement of $4,268.  A motion to accept the financial report was made by n’Detenga n’ Gurumo and seconded by Jimmy Mihori.  All voted aye.    Gurumo wanted to know if we should publish the income statement for the Delray Beach Sister Cities on the website.  The consensus of the group was to only put the annual report on the website.

Approval of Minutes:  A motion to accept the October 2, 2008 minutes was made by Jimmy Mihori and seconded by Rhonda Mensah.  All voted aye.

Continuing Committee Reports:


·      Student Exchange: The students just finished the Resident’s Academy.  The students bio’s have been sent to Japan and they are waiting to find out their host families; Jimmy will keep everyone posted.  

·      Golf Tournament:  Given the economy, the tournament did well, approximately $4,200.  Mr. Barcinski thanked everyone who helped and it was great that all the students were there.  Mr. Barcinski will secure a date for next year.


·      Safari Dinner:  Rhonda reported that there are no Saturdays available at the Golf Course so Friday, April 24th has been reserved.  David Schmidt brought up the idea of having the dinner at the West Palm Beach Zoo; Rhonda will look into this.

Sister Cities Sculpture:  Charles Hardiman is in discussion with Gene Fisher on this.  The consensus of the group is not to do anything until they see something on paper.

Sister Schools:  Rhonda reported that Oz is still looking for feedback by next week; the meeting with the School Board is December 1, 2008 at 5:30 p.m.

New Business: 

·      Charlotte would like Gurumo to do a presentation of his last 2 trips to Moshi and how he has kept friendships over the years at the next meeting.

·      Charles gave an article on Tanzania from the Wall Street Journal from June 08 to Rhonda to give to Oz.

·      Donna to check with Old School Square on dates for the annual meeting.  The first choice January 22nd and then January 29th.

Non-Agenda Item:  Next meeting will be Thursday, December 11, 2008 @ 4:30 p.m., City Hall First Floor Conference Room.

Adjournment:   Meeting adjourned at 5:15 p.m.