Sister Cities Meeting

Thursday, February 5, 2009 @ 4:30 p.m.

City Hall, First Floor Conference Room


Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes: December 11, 2008

Continuing Committee Reports

• Student Exchange
• Hatsume Festival

• Safari Dinner – discussion regarding dinner, committee assignments for Board Members

Sister Schools

New Business
• Authorize purchase of 2 coolers for beer sales

Non-Agenda Items
• Next Meeting: Thursday, March 5, 2009 @ 4:30PM, First Floor Conference Room


Delray Beach Sister Cities

February 5, 2009

Regular Meeting Minutes

Location: City Hall, First Floor Conference Room

Members Present
Members Absent
Barbara Dilthey
n’Detenga n’Gurumo
Charlotte Durante
Lourdes Martinez
Daisy Fulton
Rhonda Mensah
Charles Hardiman
Chieko Mihori
Beth Johnston
Jimmy Mihori
Nancy King
Reiko Nishioka
Ted Marshall
Ngozi Mensah
Clovis Moodie
Peggy Murphy
Becky O’Connor
Beverly Ouckama
David Schmidt
Bill Wilsher
Staff Present
Robert Barcinski
Donna Beldowicz

Call to Order: The meeting was called to order at 4:35 p.m. by President David Schmidt.

Roll Call: As listed above.

Agenda Approval: A motion was made to accept the agenda by Ted Marshall and seconded by Oz Mensah. All voted aye.

Financial Report: The financial report was given by Becky O’Connor for the months of December 2008 and January 2009. Becky reported revenue of $10,833 and expenses of $4,462 with a net income of $6,371 to date. The cash bank balance was reported as $51,407 with $17,569 of the balance reserved for Moshi and $33,838 for Miyazu as of January 31, 2009. A motion to accept the financial report was made by Oz Mensah and seconded by Ted Marshall. All voted aye.

Approval of Minutes: A motion to accept the December 11, 2008 minutes was made by Charles Hardiman and seconded by Becky O’Connor. All voted aye.

Welcome Back: Welcomed back to Nancy King; Nancy thanked the group for the beautiful flowers that were sent to her.

Continuing Committee Reports:
Student Exchange: Students still have not received host family information, probably not until April. American Heritage tour with the students went well.
Hatsume: Saturday, March 21, 2009. Bill Wilsher passed around sign up sheets for working the event; 8:30 – 6 p.m. and Sunday, March 22, 2009 9:30 – 6 p.m. The Morikami has combined Hatsume and the Children’s Festival, should be a good turnout.
Safari Dinner: The Safari Dinner will be at the Palm Beach County Zoo on April 17, 2009, 6:30 – 10:30. The price of the dinner is $75 per person. The evening ends with a light show at the fountain. The board signed up various committees (see attached list). The consensus of the group was to do a raffle and not a silent auction. No fashion show, but maybe a few models walking around during dinner. David, Becky and Oz are to do a budget for the dinner. Save the date blast email has to go out the week of February 9th, everyone should do one; Oz is to do the flyer for this. David to try and get some stock pictures for the flyers. Mr. Barcinski to look into a bus to possibly take people from City Hall to the zoo and back. Underwriting, Beth Johnston recommended sponsorships of $500. Maybe have the kids back from last year. David to see about getting a band to donate their time for after dinner.

Sister Schools: Oz, Rhonda and David made a 2nd presentation to the Education Board in January. The Ed Board will recommend to City Commission to do a resolution in support of the Sister Schools, Janet Meeks to work on this. Oz still has not gotten a list from Moshi with the schools that would be interested. Oz feels that they need a steering committee to come with a procedure on how the Sister Cities Schools will work. The committee will consist of Oz Mensah, David Schmidt, Clovis Moodie and Beverly Ouckama.

New Business:
• A motion was made by Beth Johnston to purchase 2 coolers for beer sales and seconded by Oz Mensah. All voted aye.
• Nancy King reported that they have only heard back from three schools for the Young Artist Contest; American Heritage, Atlantic and Unity. It will take place on April 6th from 5:30 – 6:30 p.m., Old School Square, Ocean Breeze Room and the entries will stay on display until May 10, 2009.
• Charles Hardiman has the book “Geeman Colonial Empire, if anyone is interested, he will lend you the book.
• Charles Hardiman is serious about the monument in Pineapple Grove; he would contribute ¼ to 1/3. He will keep the Board posted.
• Beverly Ouckama handed out invitations to the Multicultural Festival at the American Heritage School on April 2, 2009.

Non-Agenda Item: Next meeting will be the Thursday, March 5, 2009 @ 4:30 p.m., in the First Floor Conference Room.

Adjournment: Meeting adjourned at 5:30 p.m.