Sister Cities Meeting

Thursday, July 2, 2009 @ 4:30 p.m.

City Hall, First Floor Conference Room

AGENDA

Call to Order

Roll Call

Agenda Approval

Financial Report – May 31, 2009 and June 30, 2009

Approval of Minutes:  May 7, 2009

Continuing Committee Reports

         Miyazu

• Student Exchange
• Bon Festival, August 8, 2009
• Golf  Tournament, October 3, 2009

Moshi

• Sister Schools

New Business

Non-Agenda Items

• Next Meeting:  Thursday, August 6, 2009 @ 4:30PM, First Floor Conference Room

Adjournment

 Delray Beach Sister Cities

July 2, 2009

Regular Meeting Minutes

Location:  City Hall, First Floor Conference Room

Call to Order:  The meeting was called to order at 4:30 p.m. by President David Schmidt.

Roll Call:  As listed above.

Agenda Approval:  A motion was made to approve the agenda by n’Detenga n’Gurumo and seconded by Jimmy Mihori.  All voted aye.

Financial Report:   The financial report was given by Becky O’Connor’s for the months of May and June 2009.  Becky reported revenue of $25,576 and expenses of $25,967 with a net loss of $391 to date.  The cash bank balance was reported as $44,645 with $15,188 of the balance reserved for Moshi and $29,457 for Miyazu as of June 30, 2009.  In the month of June we received the grant money for the Safari Dinner and the revenue from Hatsume.  The big expense for June was for the tickets for the Miyazu student exchange. A motion to accept both financial reports was made by Peggy Murphy and seconded by n’Detenga n’Gurumo.  All voted aye.   

Approval of Minutes:  A motion to accept the May 7, 2009 minutes was made by Bill Wilsher and seconded by n’Detenga n’Gurumo.  All voted aye.

Continuing Committee Reports:
Miyazu:

• Student Exchange: Miyazu requested that we delay the student exchange trip due to the swine flu.  The tickets had already been purchased; the airline will be charging $125 per ticket fee for the changing the tickets to another date.  The group does not want to wait until next summer to go, maybe going Thanksgiving week; Jimmy working on the dates.  Meanwhile, Tony still working with the students to prepare them for the trip.
• Bon Festival:  August 8, 2009, 5 – 9 pm, rain or shine.  Volunteers are needs for shifts 4 – 7 pm and 7 – 10 pm.  Bill passed around the signup sheet.
• Golf Tournament:  October 3, 2009 at the Delray Beach Municipal Golf Course, 8:00 a.m. shot gun start.  The price will be the same as last year, $75 per person, $100 hole sponsorship.  David asked Nancy King to do the flyer and asked others to try and get prizes now.

Moshi:  

• Sister Schools:  The resolution was signed by the City Commission.

New Business:  The mayor’s wife, Cindy McDuffie, was on a trip to DC with their safety patrol and the whole group was invited to the Tanzanian Embassy. 

David reported that Sister Cities International has an African grant that focuses on education; application deadline is July 15, 2009.  They will pick 5 cities first then 20 later, with each city receiving $120,000.  The Tanzania ambassador sent a letter to David encouraging the group to go ahead with this.  The consensus of the group was yes on this project.  Oz and David will work on this along with Bev Ouckama, n’Detenga n’Gurumo, and Clovis Moodie.  David will email the board the information on the grant.

Oz suggested that the Sister Cities board members do a strategic planning retreat to go over our mission statement, goals and objectives, attendance, etc of the board and fundraising.  David suggested getting a facilitator to run this retreat.  The consensus of the group was to meet on a Saturday.

Non-Agenda Item:  Next meeting will be the Thursday, August 6, 2009 @ 4:30 p.m., in the First Floor Conference Room.

Adjournment:  Meeting adjourned at 5:05 p.m.