Sister Cities Meeting

Thursday, August 6, 2009 @ 4:30 p.m.

City Hall, First Floor Conference Room

AGENDA

Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes:  July 2, 2009

Continuing Committee Reports

         Miyazu

• Student Exchange
• Bon Festival, August 8, 2009
• Golf  Tournament, October 3, 2009

Moshi

• Sister Schools

Sister Cities International African Grant

Delray Beach Sister Cities Retreat

New Business

• Concert for September 11th

Non-Agenda Items

• Next Meeting:  Thursday, September 3, 2009 @ 4:30PM, First Floor Conference Room

Adjournment

 Delray Beach Sister Cities

August 6, 2009

Regular Meeting Minutes

Location:  City Hall, First Floor Conference Room

Call to Order:  The meeting was called to order at 4:32 p.m. by President David Schmidt.

Roll Call:  As listed above.

Agenda Approval:  A motion was made to approve the agenda by Becky O’Connor and seconded by Jimmy Mihori.  All voted aye.

Financial Report:   The financial report was given by Becky O’Connor for the month of July 2009.  Becky reported revenue of $25,576 and expenses of $26,665 with a net loss of $1,089 to date.  The cash bank balance was reported as $43,947 with $15,188 of the balance reserved for Moshi and $28,759 for Miyazu as of July 31, 2009.  The only expenses were for Bon Festival.  Becky will move the insurance from the Beer Sales Expense to the Administration column. A motion to accept the financial report was made by Ted Marshall and seconded by n’Detenga n’Gurumo.  All voted aye.   
David made a presentation on July 22, 2009 to the City in reference to the application that Sister Cities submitted to the City asking for $2,500 in funding.

Approval of Minutes:  A motion to accept the July 2, 2009 minutes was made by Bev Ouckama and seconded by Bill Wilsher.  All voted aye.

Continuing Committee Reports:
Miyazu:

• Student Exchange: Still at a standstill with a new date from Miyazu; Jimmy will keep all posted.  American Heritage is okay with the students missing a week of school in November if necessary; Atlantic H.S. not keen on the idea.
• Bon Festival:  August 8, 2009, 5 – 9 pm, rain or shine.  Bill reminded volunteers to dress for the weather, bring bug spray and give yourself plenty of time to get inside if you are working the second shift.
• Golf Tournament:  October 3, 2009 at the Delray Beach Municipal Golf Course, 8:00 a.m. shot gun start.  Color flyers were passed out to Board members to distribute.

Moshi:  

• Sister Schools:  Oz never got together to do a presentation to the schools.  David is going to the Chamber breakfast for new teachers and he will burn CD’s on the Sister Schools to hand out to them, along with a copy of the proclamation from the City/Education Board.  He will also go to the Chamber’s breakfast for the principles in September and do the same thing.  FYI – the Education Board does Principle for the Day in November.

Sister Cities International African Grant:  The group did not get the application in, but n’Gurumo, on his own, did submit an application late but has not heard anything back.  Moshi said they would be interested in getting a grant for solid waste.

Delray Beach Sister Cities Retreat:  September 12, 2009 at the Tennis Center, upstairs.  There will be a light breakfast at 8:30 a.m., retreat will start at 9:00 a.m., and end around 1:00 p.m.  A motion was made by Beth Johnston to accept the contract for the retreat and seconded by Oz Mensah.  All voted aye.  The cost will be $825 for a ½ day retreat and summary and will be facilitated by Kathy Brink.

New Business: 

• Concert for September 11, 2009:  David got a Jazz Ensemble to play in remembrance of 9/11 on the back patio from 5:30 to 8:30 p.m., at the Morikami, during the Sushi & Stroll.  A motion was made by Bill Wisher to approve funding for the jazz band to play in remembrance of 9/11 and seconded by Ted Marshall.  All voted aye.

Non-Agenda Item:  Next meeting will be the Thursday, September 3, 2009 @ 4:30 p.m., in the First Floor Conference Room.

Adjournment:  Meeting adjourned at 5:07 p.m.