Sister Cities Meeting
Thursday, November 5, 2009 @ 4:30 p.m.
City Hall, First Floor Conference Room
Call to Order
Approval of 2010 Budget
Approval of Minutes: October 1, 2009
Continuing Committee Reports
Approval of Amendments to the Bylaws
Approval of Policies
Approval of Roles & Responsibilities of Board Members
Appointment to Nominating Committee
Delray Beach Sister Cities
November 5, 2009
Regular Meeting Minutes
Location: City Hall, First Floor Conference Room
Call to Order: The meeting was called to order at 4:35 p.m. by President David Schmidt.
Roll Call: As listed above.
Agenda Approval: A motion was made by Jimmy Mihori to amend the agenda by moving approval of the 2010 budget before the financial report and seconded by Beverly Ouckama. All voted aye.
Approval of 2010 Budget: David Schmidt reported that the budget was based on last year’s numbers and the Safari Dinner was left in even though there will be not grant from the County this year due to budget cuts. This year as an expense we had insurance and the student exchange that is now scheduled for June 2010 was paid from the 2009 budget. A motion was made by Beth Johnston to approve the 2010 budget and seconded by Jimmy Mihori. All voted aye.
Financial Report: The financial report was given by Becky O’Connor for the month of October 2009. Becky reported total revenues of $9,086 and expenses of $3,672 with a net income of $5,414 to date. The cash bank balance was reported as $54,760 with $19,625 of the balance reserved for Moshi and $35,135 for Miyazu as of October 31, 2009. The contribution of $1,800 from the City has not has received yet. Becky also provided the Income Statement for the golf tournament with a net income of $4,968. A motion to accept the financial report was made by Ted Marshall and seconded by n’Detenga n’Gurumo. All voted aye.
Approval of Minutes: A motion to amend the October 1, 2009 minutes by adding under the Sister Schools section, American Heritage is also on board to participate in the Sister Schools program, was made by Oz Mensah and seconded by Bev Ouckama. All voted aye.
Continuing Committee Reports:
Approval of Amendments to the Bylaws:
Financial Report (Article III, Section 6, page 8 – Treasurer comes off as signatory)
Charlotte Durante stated she would like to see new talent on the Board and circulate and do more. David said he would be happy to have anyone get involved, not just show up for meetings. He put out the challenge to the Board; everyone bring someone as a new member to the next meeting. Oz stated it was brought up at the retreat, that they need a networking committee to get the word out about Delray Beach Sisters Cities.
A motion was made by Oz Mensah to accept the amendments to the bylaws and seconded by Jimmy Mihori. All voted aye.
Approval of Policies:
A motion was made by Ted Marshall to approve the policies above, seconded by Jimmy Mihori. All voted aye.
Approval of Roles & Responsibilities of Board Members: A motion to adopt the Rules & Responsibilities of Board Members was made by Jimmy Mihori and seconded by Oz Mensah. All voted aye.
Appointment to Nominating Committee: The bylaws state that the President appoints this committee; the committee to include the executive members and someone from each committee. David appointed himself, Oz Mensah, Becky O’Connor and Bill Wilsher, the executive members and Peggy Murphy from the Miyazu committee and Bev Ouckama from Moshi to be the nominating committee. David will send an email with dates for this committee to meet. Please let anyone on the committee know of anyone interested in joining Sister Cities.
New Business: Peggy Murphy will get prices on getting Delray Beach Sister Cities polo shirts.
Non-Agenda Item: Next meeting will be the Annual Meeting at Old School Square on January 7, 2010, time still to be determined.
Adjournment: Meeting adjourned at 5:40 p.m.