Delray Beach Sister Cities

Minutes

October 7, 2004

Regular Meeting

 

Location:  City of Delray Beach, 1st Floor Conference Room

 

Members Present Members Absent

Charlotte Durante Theodore Marshall, Jr.

Lourdes Engroff Clovis Moodie

Daisy Fulton

Beth Johnston

Nancy King

Ngozi Mensah

James Mihori

Peggy Murphy

n’Detenga n’Gurumo            Staff Present

Morton Noble            Robert Barcinski

Becky O’Connor           

Larry Rosensweig

David W. Schmidt

Bonnie Stelzer            Guest Present

William Wilsher            John Bennett

James Mihori

Peggy Murphy

n’Detenga n’Gurumo

Morton Noble

Becky O’Connor

Larry Rosensweig

David W. Schmidt

Bonnie Stelzer

William Wilsher

Charles Hardiman (proxy)

 

Call to Order:    The Meeting was called to order by Chairperson David Schmidt at 4:00 P.M.

 

Roll CallAs listed above.

 

Approval of Minutes: A motion was made by Jimmy Mihori, seconded by Bonnie

  Stelzer to approve the minutes of the July 1, 2004 meeting.

All Voted Age

 

Financial ReportThe end of the fiscal year financial report was presented by Becky O’Connor, Treasurer.  She reported income of $29,965 and expenses of $23,648 for the fiscal year October 1, 2003 to September 30, 2004 for a net income of $6,317.  She also reported a bank balance of $21,406 as of the end of September 2004.

 

Status 501(c) DesignationDavid Schmidt reported that the application was completed and sent to the IRS on August 9, 2004.  He indicated that the IRS has 120 days to respond.

 

Continuing Committee Reports:

Moshi Committee:

Teacher Exchange Program – Mr. Mensah reported that the committee had not met over the summer and had nothing new to report.  They will meet again on November 1, 2004.

 

Grant Application:

It was reported that a grant application was submitted to International for an ICMA grant that can be used for planning purposes.  The project the grant was submitted for was for improvements to the Thulo Park in Moshi.  The grant is a $20,000 grant requiring a $20,000 match most of which can be met by in kind assistance.  Sister Cities International will choose ten (10) applications to send to ICMA.

 

Safari Dinner:   Nothing new reported.

 

Miyazu Committee:

O’Bon FestivalBill Wilsher indicated that the beer sale was successful netting approximately $2,000 for Sister Cities.

 

Art & Jazz Beer Sale -   Discussions were held concerning the December 9, 2004 Art and Jazz sale and whether to ask for a date change to another Art and Jazz.  After discussion it was decided to continue with the December Art and Jazz, but possibly use another vendor to reduce costs.

 

Student ExchangeIt was reported that Ms. Lourdes was taking Chris Miller’s place and was arranging a location and time for training of students.  Tony Durante has volunteered to assist and be a chaperone for the trip to Miyazu.  Also, members of the Jet program have volunteered.  Due to the hurricanes, it was agreed to extend the student application deadline until November 1, 2004 and poll the students as to the day of week and time to hold the training.  Nancy King reported applications had been given out, but were waiting for student evaluation forms.

 

Special Committee Reports:

President Report – (Young Artist Contest) – It was reported that the budget for this program is $1,800 and the theme is “Connecting the Global Village”.  The opening of the exhibit will be April 25, 2005 from 5:30 PM to 6:30 P.M. at which time student awards will be given out.  Information has been sent to the schools and have at this time 37 entries.  Letters inviting Moshi and Miyazu students will be sent out in the near future.

 

International Board MeetingPresident Schmidt reported that the Board along with the State Board will be meeting in Fort Lauderdale on October 15th from 10:00 AM to 3:00 PM at the Marriott Intracoastal.  All members were invited to attend.  President Schmidt also informed the Board that a trip to the Morikami is planned on that day for attendees of the International and State Boards from 3:30 PM to 6:15 PM.  Board members were invited to attend.

 

Jointing Meeting with Boynton Beach Sister Cities Committee – President Schmidt reported that the Boynton Beach Committee suggested having a joint get together.  All Board members were in agreement and suggested we try to do a breakfast meeting or after work hours.

 

AdjournmentThere being no further business the meeting adjourned at 4:50 PM.